Inter-Deanery Transfers (IDT) guide

It is your responsibility to submit the correct supporting documents with all of the sections completed.

The National IDT team will accept attached supporting documentation to your application in any format, as long as the document is readable.

It is your responsibility to submit the correct supporting documents and required evidence with all sections completed at the time of application, and before the submission deadline.

Below is a list of the mandatory supporting documents relevant to each criterion.

Criterion 1A

If applying under Criterion 1A, you must provide a completed Supporting Document A1 (and a signed cover sheet if a reapplication).

Supporting Document A1 must be completed by yourself and by an Occupational Health Physician, GP or medical specialist involved in your treatment or care. They are required to:

confirm that you have a disability according to the Equality Act 2010 (by checking Yes or No tick box on the document)
describe the nature of the ongoing treatment and frequency of the follow up required
state why the reasonable adjustment of a transfer needs to be made and how a move would support you in your change of circumstances

All sections of Supporting Document A1 must be completed and the form should be signed by all of the appropriate signatories. The national IDT team cannot deem your application to be eligible if you are not confirmed as having a disability under the Equality Act 2010.

Criterion 1B

If applying under Criterion 1B, you must provide a completed Supporting Document A2 (and a signed cover sheet if a reapplication).

Supporting Document A2 must be completed by yourself and by an Occupational Health Physician, GP or other registered clinician involved in your treatment or care. They are required to:

confirm that you have an ongoing mental health condition that requires treatment and/transfer to manage the condition (by checking Yes or No tick box on the document)
describe the nature of the ongoing treatment and frequency of the follow up required
state why the reasonable adjustment of a transfer needs to be made and how a move would support you in your change of circumstances

All sections of Supporting Document A2 must be completed and the form should be signed by all of the appropriate signatories.

Criterion 2

If applying under Criterion 2, you must provide a completed Supporting Document B (and a signed cover sheet if a reapplication).

Supporting Document B must be completed by yourself and by the GP or social worker of the person you care for. It will consist of:

a statement confirming your role as the primary carer for the person being cared for
confirmation that the person being cared for has significant ill health and/or is disabled as defined by the Equality Act 2010 (by checking Yes or No tick box on the document)
a care plan for the person being cared for

All sections of Supporting Document B must be completed and the form should be signed by all of the appropriate signatories.

The national IDT team cannot deem your application to be eligible if the person being cared for is not confirmed as having a disability under the Equality Act 2010 or there is not suitable evidence to show that they require substantial support for significant ill health.

All criterions

You are required to submit a full copy of your most recent ARCP outcome form. This must have been received as part of your current training programme. The ARCP outcome form must include your most up to date Certificate of Completion of Training (CCT)

If you are currently Out Of Programme (OOP) for any reason, you should submit a copy of your last OOP ARCP Outcome form (if issued) and the last clinical ARCP outcome form received while still in programme prior to the approved period of OOP.

If you have not yet received an ARCP outcome in your current training region you are not required to provide any document in relation to your ARCP at time of application.

These may be resubmitted for a maximum of 2 further windows provided your circumstances have not changed since your last application. However, a newly signed coversheet is required if you are submitting a supporting document used in a previous application window and your circumstances and evidence remain unchanged.

If there have been any changes to personal details/circumstances that contradict any details on your former Supporting Document and other evidence, you must submit a new version to reflect these changes. All additional articles of evidence that refer to these changes must also be provided.

Supporting Documents are updated between IDT windows and if you are applying for the first-time or re-applying and your circumstances have changed since the last application, you must use the supporting document relevant to the IDT window in which you are applying.

Cover sheet

Cover sheets are required for reapplications under criterion 1A, 1B and 2. You are able to use evidence from previous application for 3 consecutive application windows. Cover sheets are available 4 weeks prior to the application window.

Signatories for supporting documents

It is your responsibility to ensure that all supporting documents and cover sheets are complete and signed by the correct signatory when submitting an application and within the application deadline. Unsigned or incorrectly signed documents will not be accepted.

For Supporting Documents A1, A2 and B the health professional must complete the relevant sections of the form. A separate letter or any alternative documents will not be accepted under any circumstances. Should additional space be required to complete the statement, this must be continued on letter headed paper.

Annual Review of Competency Progression (ARCP)

You are required to submit a full copy of your most recent ARCP outcome form. This must have been received as part of your current training programme.

If you have been awarded with an outcome 2 or outcome 3

If you have been awarded with an outcome 2 or outcome 3, and are successful in receiving an offer to transfer region, your region will request and submit a postgraduate dean letter of support for your transfer which will be sent to your offer region as part of the transfer of information process between regions.

If you have not yet received an ARCP outcome in your current training region

If you have not yet received an ARCP outcome in your current training region, you are not required to provide any document in relation to your ARCP at time of application. Your current training region as part of the shared eligibility details during the vacancy declaration process will review and flag any causes for concern that require local discussion.

Out of Programme

If you are Out of Programme (OOP), you must also submit the most recent clinical ARCP outcome form received while still in programme, as well as the most recent OOP ARCP Outcome if received.

Academic programmes

If you are in an academic programme (NHS England) and you wish to transfer the funding of your award, you must also submit at either time of application or at time of offer:

a letter of support from your current Academic Supervisor
a letter of support from your prospective Academic Supervisor
a letter of support confirming the transfer of the academic award from the funding body

If you do not wish to transfer the funding of your academic award, you are not required to submit any additional documents in relation to your award to support your IDT application. If you successfully secure an IDT, you will agree to relinquish your academic award and you will revert back to clinical training upon transfer to the new region.

Time frame for getting documents completed

The National IDT team must be able to make sure that personal circumstances are current. Therefore, for new applications the relevant Support Document (either A1 or A2, or B must be completed and signed no earlier than 2 January 2024.

For re-applications, only the cover sheet document must be completed and signed by all signatories no earlier than 2 January 2024.

Extensions of supporting documents

You may be contacted by the National IDT team about your application. If we have a query or require further clarification, you will be informed via email and will have 48 hours in which to provide the information. The information must be provided in time to not delay the process. Failure to do so will result in your application being withdrawn from the process.

No extensions past the application submission deadline date will be granted for the online application form or supporting documents and evidence, and under no circumstances will any late applications be accepted.

It is your responsibility to ensure that you have provided the correct contact details should the National IDT team need to get in contact. You must also regularly check your junk/spam email folder in case contact has been made. Under no circumstances will any extensions be granted for missed emails.

Page last reviewed: 21 December 2023
Next review due: 21 December 2024